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How much revenue are you losing by turning away customers? Probably more than you think You know the pain: you can’t accommodate people for any number of reasons – the client requested a specific therapist or gender that you don’t have available, or all the hot stones are booked – so you have to turn them away.
Then what happens? Roger Sholanki, CEO of Book4Time says, “An average spa loses about 15 per cent of a day’s business from turning away clients. Out of 100 appointments a day, that’s 15 appointments at $150 (£123, €140) on average.”
If you’re open year-round and closed only for Christmas and New Year’s, that’s a total revenue loss of $816,750 (£670,000, €770,000).
“A regular will probably call back,” says Sholanki, “but several studies have shown that first-time potential customers who are turned away will never call back, and that’s where you will lose the most – possibly to a local competitor.”
Current methods for dealing with this problem are ineffective: busy staff try to take notes and/or manually log the reasons for turning away customers, then management uses these logs to try to make changes to staff scheduling or facilities. This process is cumbersome and relies heavily on trial and error, leaving high potential for failure.
Imagine simplifying this process and recapturing that lost revenue.
Book4Time makes it easy to optimise your scheduling and facilities to accommodate as much business as possible in two easy steps.
1. Collect the data Book4Time’s turn-away tracking removes the guesswork by automatically logging the reasons for every turn away. The system then creates an analytics report where managers can see exactly what’s happening.
2. Optimise Knowledge is power. Once you know why you’re turning people away, you can optimise your scheduling and facilities to accommodate the clients you’re currently losing.
Sholanki says, “With Turn-Away tracking, spas know exactly how much facial or massage business they lost last month, for example, and the system will quantify that in dollars based on services requested. So when creating your schedules, you can staff more facialists or male massage therapists, and fill that demand.”
It really is that simple.
Book4Time makes maximising your revenue a simple and painless process. You’ll never have to guess again.
For more information visit www.book4time.com
Read more from this issue of Spa Business magazine
Wellness communities: Europe
Part 2 of our series explores some of
the most exciting European wellness
communities in development
Promotional feature: Babor
CEO Michael Schummert explains how the
company’s expertise in results-driven treatments makes its precision
‘Made in Germany’ products more relevant than ever before
Le Atelier by C.O.D.E. doesn't offer a standard bespoke service, it provides a highly
customised approach to designing massage beds and loungers in high-end wellness
environments. [more...]
+ More featured suppliers
COMPANY PROFILES
Fenix Group srl
Fenix Group, founded by Gianluca Cavalletti in Italy, launched Endospheres to revolutionise aestheti [more...]
Esse
Esse is a professional microbiome skincare brand founded in South Africa in 2002 by organic chemist, [more...]
How much revenue are you losing by turning away customers? Probably more than you think You know the pain: you can’t accommodate people for any number of reasons – the client requested a specific therapist or gender that you don’t have available, or all the hot stones are booked – so you have to turn them away.
Then what happens? Roger Sholanki, CEO of Book4Time says, “An average spa loses about 15 per cent of a day’s business from turning away clients. Out of 100 appointments a day, that’s 15 appointments at $150 (£123, €140) on average.”
If you’re open year-round and closed only for Christmas and New Year’s, that’s a total revenue loss of $816,750 (£670,000, €770,000).
“A regular will probably call back,” says Sholanki, “but several studies have shown that first-time potential customers who are turned away will never call back, and that’s where you will lose the most – possibly to a local competitor.”
Current methods for dealing with this problem are ineffective: busy staff try to take notes and/or manually log the reasons for turning away customers, then management uses these logs to try to make changes to staff scheduling or facilities. This process is cumbersome and relies heavily on trial and error, leaving high potential for failure.
Imagine simplifying this process and recapturing that lost revenue.
Book4Time makes it easy to optimise your scheduling and facilities to accommodate as much business as possible in two easy steps.
1. Collect the data Book4Time’s turn-away tracking removes the guesswork by automatically logging the reasons for every turn away. The system then creates an analytics report where managers can see exactly what’s happening.
2. Optimise Knowledge is power. Once you know why you’re turning people away, you can optimise your scheduling and facilities to accommodate the clients you’re currently losing.
Sholanki says, “With Turn-Away tracking, spas know exactly how much facial or massage business they lost last month, for example, and the system will quantify that in dollars based on services requested. So when creating your schedules, you can staff more facialists or male massage therapists, and fill that demand.”
It really is that simple.
Book4Time makes maximising your revenue a simple and painless process. You’ll never have to guess again.
For more information visit www.book4time.com
Read more from this issue of Spa Business magazine
Wellness communities: Europe
Part 2 of our series explores some of
the most exciting European wellness
communities in development
Promotional feature: Babor
CEO Michael Schummert explains how the
company’s expertise in results-driven treatments makes its precision
‘Made in Germany’ products more relevant than ever before
Global Wellness Day (GWD) marked its 15th anniversary on Saturday 13 June 2026, with the
theme: #JoyMagenta – a celebration of the healing qualities of simple gestures and activities
that spark joy.
Global luxury hospitality brand, Six Senses, has partnered with longevity healthcare provider,
HUM2N, to launch a clinic at Six Senses London, at The Whiteley.
As part of its first hotel partnership, Mayrlife – the medical health resort company known for its
site in Altaussee, Austria – has launched a day clinic at the Rosewood Vienna.
Premium London health club, KX Chelsea, will imminently unveil its most significant
redevelopment since its launch in 2002 to create an integrated wellness model combining
training, recovery and relaxation.
Rosewood Le Guanahani St Barth, on the northeast coast of Saint Barthélemy in the French
West Indies, is offering a programme of ocean-inspired yoga classes between 8-14 June to
celebrate Global Wellness Day (GWD).
Hotel de France, located on the British Isle of Jersey, has created a wellness retreat package
that includes a hot yoga session that will take place in Jersey Zoo’s butterfly sanctuary.
The Ritz-Carlton, Langkawi, in Malaysia, has revealed a schedule for Global Wellness Day
(GWD) that includes guided rainforest walks, mindful movement and guided coastal meditation
experiences.
Longevitix, a clinical platform for preventive and longevity medicine, has launched its AI-
powered intelligence system to help physicians deliver continuous, personalised longevity-
focused care at scale.
Atmantan Wellness Centre, an integrative wellness destination in Mulshi, near Pune in India, is
expanding its portfolio by adding a new centre in Hyderabad that will launch between 2028 and
2029.
Le Atelier by C.O.D.E. doesn't offer a standard bespoke service, it provides a highly
customised approach to designing massage beds and loungers in high-end wellness
environments. [more...]
+ More featured suppliers
COMPANY PROFILES
Fenix Group srl Fenix Group, founded by Gianluca Cavalletti in Italy, launched Endospheres to revolutionise aestheti [more...]
